Qrew HR keeps the data from every module in one place, so reports pull from the same records your team uses every day. This article explains where to find reports, how to filter and export them, and how to read the ones HR teams use most.
1. Find the report you need
- Go to Reports in the main menu.
- Reports are grouped by module: Employees, Attendance, Leave, Payroll, Statutory, and Performance.
- Use the search box if you know the report name.
You will only see reports for modules your role can access. See Roles & Permissions.
2. Commonly used reports
| Report | What it shows | Typical use |
|---|---|---|
| Headcount | Active employees by department, location, and employment type. | Monthly leadership updates. |
| Joiners and exits | Who joined and left in a period. | Tracking attrition and hiring. |
| Attendance summary | Present, absent, late, and half-days per employee. | Monthly attendance close. |
| Overtime | Overtime hours by employee and shift. | Approving overtime pay. |
| Leave balance | Opening, credited, used, and closing balance per leave type. | Year-end carry forward checks. |
| Payroll register | Earnings, deductions, and net pay per employee. | Reviewing a payroll run. |
| Statutory reports | PF, ESI, PT, LWF, and TDS figures. | Deposits and filings. |
| Review status | Completion of self, manager, and peer reviews. | Chasing a review cycle. |
3. Filter a report
- Open a report and set the date range.
- Narrow it by department, location, employment type, or manager.
- Choose which columns to show. Your choices are remembered the next time you open it.
- Click Apply.
4. Export and share
- Click Export and choose Excel, CSV, or PDF.
- Exports include only the rows and columns you filtered.
- Exported files leave Qrew HR's access controls, so share them only with the people who need them.
5. Schedule a report
- From an open report, click Schedule.
- Pick how often it should run (daily, weekly, or monthly) and who should receive it by email.
- Recipients need permission for the underlying data.
6. Read reports correctly
- Check the date range first. Many "wrong" numbers are actually the wrong period.
- Attendance and payroll figures for a month are final only after the month is locked.
- Headcount counts people active on the end date of the range, so someone who left mid-month won't appear.
Common questions
Why does my report show no data?
The filters may be too narrow, or your role may not include the department or location you picked.
Can managers run reports for their team?
Yes. Managers see reports limited to their direct reports, depending on their role settings.
Can I build a custom report?
You can choose columns and filters on existing reports. If you need something different, write to support with what you are trying to see.
Related articles
Attendance
Lock attendance for accurate monthly reports.
Payroll Compliance
Statutory reports for PF, ESI, PT, and TDS.
Roles & Permissions
Who can see and export reports.
Still stuck? Email support@qrewhr.com (Monday–Friday, 9:30 AM–6:00 PM IST) and our team will help you out.